Job Information

Iowa State University Administrative Assistant I - School of Education in Ames, Iowa

Position Information:

Position Title:Administrative Assistant I - School of Education

Job Group:Professional & Scientific

Required Minimum Qualifications:High School diploma or equivalent

Preferred Qualifications:Bachelor’s degreeExperience with database management/data entryExperience with managing schedulesExperience supervising/coordinating staff or studentsExperience with Microsoft Office Suite(Word, Excel, PowerPoint)Experience planning/coordinating events

Job Description:

The School of Education is currently seeking an Administrative Assistant I.


Provides administrative and clerical support to the SOE and manages SOE front office. Greets visitors; coordinates daily office duties (e.g., mail delivery); answers student questions; collects and reports information as needed; and receives and responds to routine correspondence including mail, phone calls, electronic communication following established procedures.

Assigned as academic coordinator to communicate with the Registrar's Office for course scheduling. Coordinates preliminary and final course schedules (undergraduate and graduate) and course room assignments each semester. Compiles information regarding needed textbooks and supplies to post course requirements each semester. Assists with the coordination of course catalogue revisions and updates. Administers midterm and final course evaluations with analysis and reporting functions to instructors. Provides academic support for faculty and advisors as needed.

Supports faculty liaison for Project SEARCH.

Assists with CTLT outreach and public relations activities such as scheduling group visits and related outreach events off and on campus.

Updates and maintains information and resources posted on SOE Canvas site in coordination with SOE Director and faculty members.

Example of Duties

• Collects data, manages data bases, and prepares reports.

• Arranges calls and schedules meetings.

• Assists with making basic travel reservations and itineraries.

• Participates in regularly scheduled team meetings.

• Types correspondence, reports, or other documents.

• Edits documents for grammar, spelling, and punctuation errors.Level Guidelines• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks• Works under relatively close supervision and receives guidance on new work assignments• Works on assignments which are routine in nature requiring limited judgment• Refers difficult or less routine issues to supervisor or higher-level staff for assistance• May provide guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS804

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date: July 21, 2021

Posting Close Date:July 28, 2021

Job Requisition Number:R5670

Iowa State University ( is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities ( AAU ), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community ( .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email .

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found here: