Job Information

Veterans Affairs, Veterans Health Administration Health System Specialist to the Chief of Staff in Albany, New York


The incumbent serves as an assistant to the Albany VA Medical Center's Medical Center Director's office located in Albany, NY. S/he is a principal advisor and primary administrative support to the Chief of Staff. The Incumbent is a consultant to the Medical Center Director, Associate Medical Center Director, Service Chiefs, and other hospital management.


Major duties and responsibilities include: Provides executive planning and executes all operational, administrative and technical functions for Office of the Director with direct support to the Chief of Staff. Makes recommendations as a subject matter expert and acts as the final authority for areas of responsibility. Conduct audits, compliance reviews and program effectiveness/efficiency reviews. Coordinates and collaborates with a variety of stakeholders; including clinicians, professional/administrative peers, suppliers, intermediaries, third-party service providers, and customers. Provides program support for recruitment activities such as preparation of recruitment packages, job analysis, best qualified factors, preparation of LEAF, MSS, EPAS, etc. Effective plan organizational goals and objectives. Assist Executive Team in projecting staffing needs, writing position descriptions, developing job analysis, preparing performance plans and appraisals, processing training requests and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests, recommend appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Maintains tracking system for a variety of requirements to include RN and Physician proficiencies, pay for performance, biennial review schedules. Interpreting administrative policies, developing implementing local policies, defining administrative requirements, and/or providing advice to top management on related issues. Reviews and provides feedback on SOPs/Memos of the Medical Center and serves as the subject matter expert for this process, this includes review and revision of all SOPs/Memos for formatting and up to date information, tracking due dates, and working with service chiefs to assist in revision and management of all related documents. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative documents such as executive decision memos, issue briefs and white papers. Managing assigned projects and personnel in accordance with policy and budget requirements. Advising other senior management and department leaders on highly complex and critical hospital missions. Maintains positive interactions and cooperation with contractors, local community members, administrative and clinical hospital staff. Performs other related duties as assigned. Work Schedule: Full-Time; Monday - Friday, 8:00am - 4:30pm

Telework: May be available per Agency Policy

Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist to the Chief of Staff/PD21M22O

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required


Conditions of Employment


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/21/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: 1) Missions, organizations, programs, and requirements of health care delivery systems; 2) Regulations and standards of various regulatory and credentialing groups; and 3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. NOTE: Your experience and skills must be detailed in your resume to receive full credit. You will be rated on the following Competencies for this position:

Administration and ManagementAttention to DetailAuditingFlexibilityLeadership Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Most of the work time is spent in an office setting, with some lifting and moving required. Travel to local, regional and national meetings is required.

Work Environment: Most work is performed in an office setting, or in meeting rooms both within and outside the Medical Center. Travel is required for meetings, consultations, and evaluation of program operations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


There is no educational substitution at this grade level.

Additional Information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.