Job Information

EY Administrative/Virtual Executive Assistant, Core Business Services - Adelaide (12 Month Contract) in Adelaide, Australia

Administrative/Virtual Executive Assistant, Core Business Services - Adelaide (12 Month Contract)

Core Business Services

Requisition # ADE000B1

Post Date Aug 06, 2019

  • Supportive mentoring and on-boarding programs to set you up for success

  • Opportunity to take on large amounts of responsibility early in your career

  • Be part of a high-performing, supportive culture

About EY

The opportunity

We are looking for a Virtual Executive Assistant (EA) within the National Executive Assistant Team (NEAT) in our Adelaide office. This role is offered on a flexible full time basis, for a 12 month fixed-term contract.

The objective of this role is to provide administrative and secretarial services virtually to senior executives within Oceania, primarily Executive Directors and Senior Managers.

You will be required to form part of a virtual and onsite team based in our offices in Adelaide, providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and areas around the Oceania business.

Your key responsibilities

  • Dairy and Calendar management

  • Travel Management both Domestic and International

  • Expense processing, adhering to firm deadlines

  • Meeting scheduling and logistics, including catering and meeting room reservations

  • Data entry for our in-house client relationship management database

  • Assistance with Event Management coordination and logistics

  • Document management, including document creation, editing, proof reading

  • Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

Skills and attributes for success

  • Minimum 2 to 3 years of work experience in a team environment and/or handling secretarial services

  • Proficient in MS Office (Word, Excel & PowerPoint) and MS Outlook

  • Excellent organisation skills, the ability to multi-task and enjoy administration

  • Effective problem solving methods

  • Excellent desktop skills

  • Be a strong communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients

  • An ability to maintain strict discretion and confidentiality

  • Self-driven and motivated to work independently

  • The ability to flex to customer and business needs

Ideally, you’ll also have

  • Energy, enthusiasm, confidence, and a “can do” attitude!

  • Initiative and willingness to learn

Who are Core Business Services?

The EY Core Business Services (CBS) team help support the business enablement functions that help keep EY running and maintain its success! As a CBS professional you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional client services, win in the marketplace and support EY’s growth and profitability.

Areas within CBS include the General Counsel’s Office, Finance, IT, Talent, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management. Join us and be a valued and important member of the team!

What working at EY offers

Our Total Rewards package includes:

  • formal or informal flexible working options e.g. remote working, flexible start and finish times -

  • career and learning development e.g. EY badges (), career mentoring

  • an extensive range of wellbeing and benefit offerings e.g. Salary packaging, parental leave and support, health checks

Who we are

EY is an inclusive and equal opportunity employer () offering a vast range of internal networks including Ability EY, our disability network, Unity, our LGBTI network and our Aboriginal and Torres Strait Islander network enabling us all to embrace and value the diverse society we live within. If you have any support or access requirements, we encourage you to advise us at the time of application via or +61 1800 017 666.

Join us in building a better working world. Apply now!

The preferred applicant will be subject to employment screening by EY or by their external third party provider.

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